Having a function venue to host your event is an excellent idea. It allows you to create a space that is tailored for the type of event you are hosting. But it can be a lot of work! We want to help with that by providing you with some tips on making sure your function venue will be successful.
Make sure your function venue is an appropriate size for the type of event you are hosting. If it’s a small gathering, then watch out that the space doesn’t feel too big. And vice versa!
Have plenty of seating available and make sure there is enough room between tables to allow people to move around easily during their meal or throughout the day if they need more space.
Create a layout plan for food stations so people know where everything will be located and have access to what they might want to eat when meeting someone new at the table next to them or inline somewhere else on site. This can help with traffic flow within your function venue as well–you don’t want lines back onto themselves.
Hire Fee / Rental
This is the flat fee you pay when hiring a venue. In some cases, this can be as low as $300 for small halls and banquet rooms, while it could reach thousands of dollars in other circumstances.
Think of this like a property tax that pays for all those little things around your event site – tables, chairs, linen service, plates/silverware and so on.
The rental fee is often calculated by the square foot or per person (depending on how many guests are attending).
It’s also important to note whether these costs include labour charges because they will vary from one function venue to another depending on which services come with their packages.
Most function venues will offer some form of package, including a certain number of hours, food and beverage minimums, labour charges (if applicable), venue rental fee, and other services such as tables/chairs.
The main idea behind this is to provide you with an all-inclusive experience that takes the guesswork out of planning your event.
Packages are created for different size groups, so make sure you read through each one carefully before making any decision just in case they don’t have what you need, or there’s something missing from it. If not, then negotiate various aspects until you find one that suits your needs best!
Nowadays, most venues provide buffet-style service – where guests can grab their meal off the available menu, or you can list some courses you want to include. You can also opt for a plated service where the food is served to your guests by professional waitstaff.
Some venues will provide catering services in-house, and you’re able to choose from their menu, or they’ll work with outside vendors that specialize in specific cuisines. Other times, they have arrangements with various caterers who serve at the venue regularly, so it’s possible you won’t even need to think about this detail!
After Party Options
Many people don’t know much about what goes into hosting an event until after they’ve done it, but often some components go unnoticed while planning, such as the after-party options available depending on the size of your group, location and time constraints.
Number of Guests
After party options for large groups include booking a private room at the venue or renting out an entire bar. For smaller groups, it’s typically fine to go somewhere that doesn’t serve alcohol and take over a table with your friends.
Catering types vary by location, but base on what kind of food you’re looking to provide, it can be anything from appetizers and finger foods to buffets or plated meals.
Type of Event
Most event venues are set up as blank canvas spaces, which means there is plenty of space for all sorts of themes, depending on what type you’re going for. Most cocktail style events happen in the evening, so they’ll have lighting effects throughout the night during day time weddings.
Now with all these in your knowledge, you can start having your very own function venues.